Maintenance Classes

Template/Core – 3 hours

Covers basic concepts of the Datatel system, including menus and toolbars, movement in the system, standard Look-up procedures, address standards, address changes, basic data entry, logging on and off, and how to get access.
Offered once a month. Template, Core Maintenance and Core Inquiry are also available online in Blackboard.
Students receive the training manual that will become their resource for using the system.

Academic Records Maintenance – 2.5 hours

Covers the basics of Academic Records, including changing majors, changing student types and home locations, viewing transcripts, entering transcript requests, printing enrollment verifications, locating grades, school withdrawals, entering student remarks, inactivating/reactivating students, and locating various types of general student information.
Offered once a month; also available online in Blackboard

Accounts Receivable/Cash Receipt Maintenance – 3 hours

Covers all areas of Cash Receipting, including opening sessions and batches, entering all types of payments, printing receipts, correcting/reversing payments, daily reconciling, and researching payments.
Covers all areas of Accounts Receivable, including creating invoices, handling invoice adjustments and credits, creating and reconciling invoice batches, printing invoices, printing student account information, and obtaining and researching general student account information.
Typically offered once or twice a month

Admissions Maintenance – 3 hours

Covers entry of Prospects and Applicants, including entering student inquiries, student applications, external transcripts, and performing "Move to Student" (the process which allows registration).
Offered once a month; also available online in Blackboard

Faculty Maintenance – 2 hours

Covers entry of faculty into the Faculty module, including basic person entry, course approval information, faculty remarks, contract information, and entering external transcripts.
Available online in Blackboard

General Ledger/Purchasing Inquiry – 2 hours

Covers basic general ledger concepts, including a review of purchasing, requisition inquiry, how to look at your budget, and how to print general ledger reports.
Offered once a month in conjunction with Requisition Maintenance.

Grade Processing – 30 minutes

Covers basic entry of grades into the system and how to verify registration status before grade entry.
Access is restricted to only a few users, as faculty enter their own grades in PENpal. Permission must be granted by the Registrar before signing up for classes.
Available online in Blackboard

Miscellaneous AR Maintenance – 1.5 hours

Covers the basics of Miscellaneous Accounts Receivable, including creating invoices, creating invoice adjustments and credits, and creating and reconciling invoice batches.
Miscellaneous Accounts Receivable users include departments such as Public Safety, Residence Life, Athletics and the Library.
Offered on an as-needed basis

Registration Maintenance – 2 hours

Covers all basics for performing registration functions, including registering students, dropping or withdrawing students from class, printing schedules, printing rosters, and running basic enrollment reports.
Offered once a month; also available online in Blackboard

Requisition Maintenance – 2 hours

Covers the basics of entering a requisition, approving requisitions, requisition inquiry and basic purchasing and requisition procedures.
Typically offered once a month in conjunction with General Ledger/Purchasing Inquiry.

Section Creation – 1 hour

Covers the creation of course sections in the system, including creating section and synonym numbers, adding faculty to sections, and setting up section requirements.
Offered on an as-needed basis; also available online in Blackboard