Conference & Event Services Rules & Regulations
- All athletic room reservations are handled by Athletics.
- All academic classroom assignments, and changes, are handled by the Registrar.
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All other room reservations are handled by Conference & Event Services.
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All food and beverage requests must go through Dining Services.
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Audio Visual requests, that are academic/class-related, must be submitted by the faculty member directly to the AV Department. All other non-academic/class related AV needs can be submitted through Conference & Event Services.
In order to request a room reservation online, you must have an ID and password. ID’s can be obtained through Conference & Event Services.
Otherwise, you may call the appropriate office to request your room reservation.
Room reservations for student groups are handled through Conference & Event Services. Once a student group receives their room confirmation notice, they are then responsible for following through with their event request directly with the Office of Student Organizations and Leadership.
- A minimum of 3 working days is required to reserve a room.
- Changes to original set-up requests require a minimum of 48 hours notice.
- Cancellation of an event must be immediately relayed to Conference & Event Services or to the Athletic Department.
- Should any damage occur to the room or equipment, the sponsoring organization will be held responsible for notifying the Office of Public Safety.
The use of facilities for special occasions, such as weddings and anniversaries
- Are reserved for faculty, staff, and their children, as well as alumni
- Depend on the availability of the Food Service Department
- Depend on the availability of space
No function will be booked more than one year in advance. Any extra labor costs will be billed to the individual department.
Conference & Event Services reserves the right to relocate your event at any time.