Conference Services Rules & Regulations
Rooms are reserved on a first-come, first-serve basis. All organizations must contact the Conference Services Department and/or Athletics to check for space availability before the selection and commitment of their event date.
Room reservation requests can either be called into the appropriate offices by dialing ext. 9612 for Conference Services or ext. 9602 for Athletics or can be submitted online.
In order to request a room reservation online, you must have an ID and password. ID’s can be obtained through Denise Morin. If you are not a frequent requestor, you will not be assigned an ID, and may call the appropriate office to request your room reservation by phone.
All academic classroom assignments, and any changes to these room assignments, are handled by Dr. Richard Ouellette, Director of Registrar.
Room reservations for student groups are handled through the Conference Services Department. Once a student group receives their room confirmation notice, they are then responsible for following through with their event request directly with the Office of Student Organizations and Leadership.
A minimum of 3 working days is required to reserve a room.
Changes to original set-up requests require a minimum of 48 hours notice.
Cancellation of an event must be immediately relayed to the Conference Services Department or to the Athletic Department.
Should any damage occur to the room or equipment, the sponsoring organization will be held responsible for notifying the Office of Public Safety.
All food and beverage requests must go through the Dining Services Department.
Audio Visual requests, that are academic/class-related, must be submitted by the faculty member directly to the AV Department. All other non-academic/class related AV needs can be submitted through the Conference Services Department.
The use of facilities for special occasions, such as weddings and anniversaries
- Are reserved for faculty, staff, and their children, as well as alumni
- Depend on the availability of the Food Service Department
- Depend on the availability of space
No function will be booked more than one year in advance. Any extra labor costs will be billed to the individual department.
The Conference Services Department reserves the right to relocate your event at any time.